Executive Secretary

VHIR offers vacant position for an Executive Secretary, in order to give administrative and secretarial support to the General Management and Area Directors, in accordance with the values and goals of the institution.

Education and qualifications:

Required:

Preferably studies in Business Administration or similar, either degree or advanced vocational training (CFGS/FPII).
Proficiency in Spanish and Catalan (C2) and fluent in English (B2/C1).

Experience and knowledge:

Required:

At least 5 years of experience performing similar tasks, preferably in medium or large size organisations. Experience as an office assistant is not essential but will be valuable.
Advanced Knowledge of Office Package and main tools of email and internet.

Excellent Internal and external customer focus service.
Strong commitment.
Proactivity, mainstreaming, teamwork and discretion as core skills.
Excellent communication, interpersonal abilities, time management, organisational and problem-solving skills.
Ability to prioritise tasks along workloads.

Main responsibilities and duties:

Proficient management of Directors' schedules and agendas.
Professional telephone assistance and communication.
Creation and design of high-quality presentations.
Preparation and organisation of documentation for meetings and events.
Comprehensive travel planning and coordination.
Efficient management of the contacts database.
Maintenance of both physical and digital archives.
Provision of administrative support.
Execution of additional tasks as assigned by Directors.

Labour conditions:

Full-time position: 40h/week.
Starting date: immediate
Gross annual salary: Remuneration will depend on experience and skills. Salary ranges are consistent with our Collective Agreement pay scale
Contract: 6 months of temporary contract + possibility of permanent contract.

What can we offer?

Incorporation to Vall d’Hebron Research Institute (VHIR), a public sector institution that promotes and develops the biomedical research, innovation and teaching at Vall d'Hebron University Hospital (HUVH), the biggest hospital of Barcelona and the largest of Catalan Institute of Health (ICS).
A scientific environment of excellence, highly dynamic, where high-end biomedical projects are continuously developed.
Continuous learning and a wide range of responsibilities within a stimulating work environment.
Individual training opportunities.
Flexible working hours.
23 days of holidays + 9 personal days.
Flexible Remuneration Program (including dining checks, health insurance, transportation and more)
Corporate Benefits: platform through which you can obtain significant discounts on travel, culture, technology, gastronomy, sports... among many others.
Healthy Offering: choose from a variety of wellbeing focused activities to be the healthiest you.

Deadline to apply: 23-03-2025

VHIR embraces Equality and Diversity. As reflected in our values we work toward ensuring inclusion and equal opportunity in recruitment, hiring, training, and management for all staff within the organization, regardless of gender, civil status, family status, sexual orientation, gender identity and expression, religion, age, functional diversity or ethnicity.