EUHA Office admin

The European University Hospital Alliance (EUHA) is formed by eleven leading European university hospitals with demonstrated excellence in healthcare, education, and research. Our members are Assistance Publique- Hôpitaux de Paris in France; Charité Berlin in Germany; Erasmus MC in the Netherlands; Karolinska University Hospital in Sweden; King’s Health Partners in the United Kingdom; San Raffaele in Italy; Vall d’Hebron in Spain; the Vienna University in Austria and UZ Leuven in Belgium; the Helsinki University Hospital in Finland and Aarhus University Hospital in Denmark. They collaborate to improve outcomes for todays and tomorrow’s patients. The strategic priorities of EUHA are, high value care, innovative cancer therapies, responsible research and innovation, digital transformation, rare diseases and sustainable healthcare systems.

EUHA was founded in 2017 and is a young and vibrant organisation in which over 250 colleagues of the member university hospitals collaborate across various networks and working groups. The EUHA office runs the organization and operations behind EUHA, supporting these networks to deliver the EUHA strategic plan, and is the linking pin between the colleagues and the EUHA Steering Committee. EUHA wishes to strengthen the admnistrative and organisational support and is therefore looking to hire a secretary.

The EUHA admin will work as part of the EUHA office, playing a pivotal role in supporting the development and growth of the organization’s activities and projects. The finalist Will be responsible for ensuring that all processes and initiatives are carried out with the highest standards of quality, efficiency, and punctuality, ensuring that deadlines are consistently met. The role will involve coordinating and executing administrative tasks, organizing meetings and events, as well as preparing reports and relevant documentation. Additionally, the Secretary is expected to collaborate closely with both internal teams and external stakeholders to facilitate the successful implementation of EUHA's strategic objectives. The person in this position will be essential in further strengthening the organization’s operational standards and ensuring that all initiatives are executed smoothly, effectively, and in alignment with the EUHA’s mission and vision.

Education and qualifications:

Required:

Advocate training (CFGS) or Administrative Assistant degree or equivalent professional education in health sciences, public policy, marketing, or any other relevant area. Candidates with comparable knowledge, skills and abilities obtained through other forms of education are also invited to apply.
High level of proficiency in written and spoken English.

Desired:

Fluency in other languages (specifically: Catalan, Spanish or any other EUHA languanges)

Experience and knowledge:

Required:

Previous experience of administrative activities. We are looking for someone with strong organizational skills and knowledge in administrative tasks.
Experience with Office suite tools.
Proactive with a problem-solving attitude
Well-organised and ability to work with tight deadlines
Excellent writing and communication skills
Good team player
Eagerness to learn

Desired:

Experience in an international envirnoment
Experience in healthcare and/or research.

Main responsibilities and duties:

Meeting organization tasks such as date identification, sending invites, drafting minutes and recaps.
Formatting documents, agendas and publications.
Contact list mantainance
Specific project administrative tasks
Managing the accesses to Teams channels and updating the Planner
Mantaining EUHA information management system
Other tasks that may be decided by the Members Assembly, the Steering Committee or Secretary General and Office.
Occasional travel to EUHA member university hospitals or events is expected to be part of the role.

Labour conditions:

Full-time position: 40h/week.
Starting date: immediate
Gross annual salary: 26.000 euros Salary ranges are consistent with our Collective Agreement pay scale.
Contract: Open-ended contract linked to the project (8 Months)

What can we offer?

Incorporation to Vall d’Hebron Research Institute (VHIR), a public sector institution that promotes and develops the biomedical research, innovation and teaching at Vall d'Hebron University Hospital (HUVH), the biggest hospital of Barcelona and the largest of Catalan Institute of Health (ICS).
A scientific environment of excellence, highly dynamic, where high-end biomedical projects are continuously developed.
Continuous learning and a wide range of responsibilities within a stimulating work environment.
Individual training opportunities.
Flexible working hours.
23 days of holidays + 9 personal days.
Flexible Remuneration Program (including dining checks, health insurance, transportation and more)
Corporate Benefits: platform through which you can obtain significant discounts on travel, culture, technology, gastronomy, sports... among many others.
Healthy Offering: choose from a variety of wellbeing focused activities to be the healthiest you.

Deadline to apply: 22-06-2025

VHIR embraces Equality and Diversity. As reflected in our values we work toward ensuring inclusion and equal opportunity in recruitment, hiring, training, and management for all staff within the organization, regardless of gender, civil status, family status, sexual orientation, gender identity and expression, religion, age, functional diversity or ethnicity.