VHIR offers a vacant for an Administrative Assistant within the Rheumatology Research Group – IMID-Biobank.

Education and qualifications:

Required:

• High School Degree (Bachillerato) or Higher Vocational Training (CFGS) in Administration
• Fluency in Catalan, Spanish and English (written and spoken)

Experience and knowledge:

Required:

• Experience as Administrative Assistant
• Experience in logistics
• Good computer skills (office suite, web environment apps)
• Advanced knowledge of Excel (pivot tables)
• Excellent problem-solving abilities
• Excellent team-working skills

Main responsibilities and duties:

• Manage and monitor the shipment of sample collection kits and documents to the collaborating hospitals.
• Manage and monitor the shipment of biological samples from the collaborating hospitals to the biobank.
• Deal with and solve possible issues related to the above-mentioned shipments.
• Answer and direct phone calls.
• Writing and sending e-mails.
• Prepare and print documents.
• Provide support in laboratory purchasing process.
• Receipt of delivery notes and invoices.
• Develop and maintain a filing system.
• Update stock databases.
• Prepare expense reports.
• Give support in international shipments.
• Give support in the preparation of sample collection kits.
• Give support in data entry.
• Give support in general lab administrative tasks.

Labour conditions:

What can we offer?

• Incorporation to Vall d’Hebron Research Institute (VHIR), a public sector institution that promotes and develops the biomedical research, innovation and teaching at Vall d'Hebron University Hospital (HUVH), the biggest hospital of Barcelona and the largest of Catalan Institute of Health (ICS).
• A scientific environment of excellence, highly dynamic, where high-end biomedical projects are continuously developed.
• Continuous learning and a wide range of responsibilities within a stimulating work environment.
• Individual training opportunities.
• Flexible working hours.
• 23 days of holidays + 9 personal days.
• Flexible Remuneration Program (including dining checks, health insurance, transportation and more)
• Corporate Benefits: platform through which you can obtain significant discounts on travel, culture, technology, gastronomy, sports... among many others.
• Healthy Offering: choose from a variety of wellbeing focused activities to be the healthiest you.

Deadline to apply: 28-10-2025

VHIR embraces Equality and Diversity. As reflected in our values we work toward ensuring inclusion and equal opportunity in recruitment, hiring, training, and management for all staff within the organization, regardless of gender, civil status, family status, sexual orientation, gender identity and expression, religion, age, functional diversity or ethnicity.