Administrative research assistant (Molecular medical imaging)
Nuclear Medicine Department uses radioactive substances (radiopharmaceuticals) for the diagnosis (mainly by imaging based techniques) or treatment of medical conditions. In Vall d’Hebron University Hospital the Department is located on Level 0-Area C of the main building.
Our team consists of a variety of highly-trained healthcare professionals who work together, including Nuclear Medicine physicians, cardiologists, radiologists, radiopharmacists, physicists, Nuclear Medicine technologists, nurses, orderly and administrative staff.
Performing approximately 30.000 nuclear medicine procedures each year, we are one the largest single-site nuclear medicine unit in Spain, undertaking a huge range of clinical and research scans (scintigraphy/SPECT, PET/CT and DEXA), sentinel lymph node identification and other radioguided surgery techniques and more than 600 nuclear medicine treatments per year. Nuclear Medicine Department is involved in the EARL Centre of Excellence (CoE) certification program, managed by the European Association of Nuclear Medicine (EANM), for PET/CT and Theranostics.
Main responsibilities and duties:
Supports research projects by managing logistics, documentation and communication.
Key responsibilities include general office support, managing, organizing and maintaining records, data entry (including managing imaging platforms), answering queries, scheduling meetings and facilitating communication, coordinating fieldwork, organizing materials and logistics and documentation support as preparing project materials, reports and handling field logistics.
Support with the management of technical and administrative tasks in all research projects.
Link between Nuclear Medicine Department and the administrative/assistant structure of other partners of the Vall d’Hebron Campus or other institutions.
Education and qualifications:
Required:
High school diploma (“bachillerato”) or equivalent qualification.
Fluency in Catalan and Spanish
Fluency in English (at least level B1)
Desirable:
Specific training in Clinical Trials: Serious breach, quality and Regulations and Compliance In the context of clinical trials, understand relevant laws and regulations, such as Good Clinical Practice (GCP) and the Data Protection Act (DPA).
Any other additional qualifications (management, statistics, TICs, radiation protection formal education…)
Experience and knowledge:
Required:
At least 3 years of experience working in the field of Nuclear Medicine procedures, including support of clinical trials.
Technology skills (familiarity with project management tools and software, as well as database systems used in clinical research).
Strong communication and teamwork skills.
Ability to plan, organize, execute tasks of support in projects effectively, meeting established deadlines and budgets.
Strong sense of responsibility, discretion, and commitment to confidentiality.
Good organizational skills and the ability to work autonomously within established procedures.
Desirable:
Knowledge of internal logistics processes, including mail handling, courier coordination, and shipment tracking.
Experience supporting internal and external professionals such as monitors, auditors, and Clinical Research Associates (CRAs).
Familiarity with quality management systems and regulated environments (e.g., clinical research settings).
Competencies in teamwork, clear and professional communication, proactivity, adaptability, problem-solving, and strong customer-service orientation.
Ability to handle incidents calmly and efficiently, maintaining a service-focused and solution-oriented attitude.
Labour conditions:
Working hours: Full-time (37,5 hours per week).
Starting date: As soon as possible.
Gross annual salary: 19.372,50€
Contract type: Technical and scientific activities contract linked to project activities.
What can we offer?
Incorporation into the Vall d’Hebron Research Institute (VHIR), a public sector institution that promotes and develops biomedical research, innovation and teaching at Vall d’Hebron University Hospital (HUVH), the largest hospital in Barcelona and the largest within the Catalan Institute of Health (ICS).
A dynamic scientific environment of excellence, where cutting-edge biomedical projects are continuously developed.
Continuous learning and career development pathways.
Flexible working hours.
23 days of annual leave plus 9 personal days.
Flexible remuneration programme, including meal vouchers, health insurance, transport and more.
Corporate benefits platform, offering significant discounts on travel, culture, technology, gastronomy, sports and more.
Healthy offering– “Feel Good, Feel VHIR”: VHIR’s wellbeing programme offers a variety of activities to help staff thrive—physically, mentally, and socially. Through four pillars—Feel Well, Feel Connected, Feel Empowered, Feel Welcomed—it fosters health, growth, and community.
International mobility support (Welcome Services): we aim to make your arrival in Barcelona smooth and pleasant by providing city information, guidance on required procedures, access to the International Welcome Desk, family support and assistance with finding accommodation.
Deadline to apply: 29-03-2026
How We Hire:
Pre-selection: Candidates are shortlisted based on their skills, qualifications, and relevant experience as outlined in their CVs.
Interviews: Meetings may be held with Talent Acquisition and/or the hiring manager.
Practical assessment: Depending on the role, candidates may complete a case study, technical task, presentation, or written exercise, on-site or remotely.
Checks: Education, references, and other job-related verifications may be carried out.
Job offer: The selected candidate receives a formal job offer upon successful completion of the process.
VHIR embraces Equality and Diversity. As reflected in our values we work toward ensuring inclusion and equal opportunity in recruitment, hiring, training, and management for all staff within the organization, regardless of gender, civil status, family status, sexual orientation, gender identity and expression, religion, age, functional diversity or ethnicity.
- Department
- RESEARCH AREA_DIAGNOSIS, TREATMENT & TECHNOLOGY
- Role
- Administrative Assistant
- Locations
- Barcelona
- Employment type
- Full-time