The Academic and Commercial and Contracted Clinical Research Directorate at Vall d’Hebron Institute of Research (VHIR) supports the clinical research community at Vall d’Hebron Campus throughout the entire lifecycle of commercial clinical trials. This Directorate assists clinical research teams at Vall d’Hebron University Hospital (HUVH) participating in clinical trials and provides support to companies interested in initiating clinical trials at HUVH.

As part of this directorate, the Clinical Trials Management Unit is responsible for overseeing the operational activities of the commercial clinical studies at the Vall d'Hebron Campus. The primary objective of this Unit is to support clinicians and Principal Investigators at Vall d’Hebron Campus in conducting their clinical studies in accordance with each study protocol, while adhering to Good Clinical Practice and current regulations.

We are currently looking for a well-organised, methodical, and people-oriented individual to join the team in a key role of Data Entry responsibilities.

Main responsibilities and duties:

Enter and regularly update clinical trial data in software platforms such as CTMS, e-CRF, and others, ensuring accuracy and completeness.
Contribute to the resolution of data-related queries and discrepancies in collaboration with the clinical team and sponsors.
Maintain the Investigator Site File and ensure proper filing of correspondence with sponsors and CROs.
Acquire pathology-specific knowledge to ensure accurate understanding of the protocol and data extraction from clinical source documents.
Acquire and apply Good Clinical Practice (GCP) standards and relevant Standard Operating Procedures (SOPs).
Attend site monitoring visits, review, and resolve queries in accordance with GCP.
Support the notification process of Adverse Events and Serious Adverse Events.
Manage Investigational Medicinal Product returned from patients and keep related accountability and adherence information up to date.
Coordinate the reception and return of equipment provided by the sponsor.
Prepare required documentation in case of audit or inspection visits.
Provide oversight of intern training and mentorship.
Provide support to the clinical team and report to the Clinical Trials Management Unit.
Provide support for all tasks related to the Commercial and Contracted Clinical Research Directorate as assigned by the Manager.

Education and qualifications:

Required:

FP II in Healthcare Documentation and Administration.
Computer user level (Office package, mail).
Fluency in Catalan, Spanish, English (business level).

Desirable:

Bachelor’s Degree in Health Sciences (preferable but not limited)
Training in Good Clinical Practice.
Master´s degree in Clinical trials.

Experience and knowledge:

Required:

Experience working in a research and/or hospital environment.
Knowledge of database programs.
Ability to work independently and collaboratively in a multidisciplinary team setting.
Strong communication skills.

Desirable:

Previous experience as Data entry.
Experience with SAP management program.
Knowledge of e-CRF and management of clinical data related to clinical trials.
Highly organised and methodical, with strong motivation and initiative.
Ability to promptly and effectively respond to requests from both the team and the sponsor.

Labour conditions:

Working hours: Full-time position (37,5 hours / week).
Starting date: As soon as possible.
Gross annual salary: Remuneration will be determined by experience, skills and responsibilities and aligned with the Collective Agreement pay scale.
Contract type: Open-ended contract linked to the project.

What can we offer?

Incorporation into the Vall d’Hebron Research Institute (VHIR), a public sector institution that promotes and develops biomedical research, innovation and teaching at Vall d’Hebron University Hospital (HUVH), the largest hospital in Barcelona and the largest within the Catalan Institute of Health (ICS).
A dynamic scientific environment of excellence, where cutting-edge biomedical projects are continuously developed.
Continuous learning and career development pathways.
Flexible working hours.
23 days of annual leave plus 9 personal days.
Flexible remuneration programme, including meal vouchers, health insurance, transport and more.
Corporate benefits platform, offering significant discounts on travel, culture, technology, gastronomy, sports and more.
Healthy offering– “Feel Good, Feel VHIR”: VHIR’s wellbeing programme offers a variety of activities to help staff thrive—physically, mentally, and socially. Through four pillars—Feel Well, Feel Connected, Feel Empowered, Feel Welcomed—it fosters health, growth, and community.
International mobility support (Welcome Services): we aim to make your arrival in Barcelona smooth and pleasant by providing city information, guidance on required procedures, access to the International Welcome Desk, family support and assistance with finding accommodation.

Deadline to apply: 31-03-2026

How We Hire:

Pre-selection: Candidates are shortlisted based on their skills, qualifications, and relevant experience as outlined in their CVs.

Interviews: Meetings may be held with Talent Acquisition and/or the hiring manager.

Practical assessment: Depending on the role, candidates may complete a case study, technical task, presentation, or written exercise, on-site or remotely.

Checks: Education, references, and other job-related verifications may be carried out.

Job offer: The selected candidate receives a formal job offer upon successful completion of the process.

VHIR embraces Equality and Diversity. As reflected in our values we work toward ensuring inclusion and equal opportunity in recruitment, hiring, training, and management for all staff within the organization, regardless of gender, civil status, family status, sexual orientation, gender identity and expression, religion, age, functional diversity or ethnicity.