The Library of the Vall d’Hebron University Hospital (HUVH) provides essential information services to the entire campus, supporting clinical, academic and research activities. To strengthen the services specifically addressing the needs of the Vall d’Hebron Research Institute (VHIR), we are seeking a Documentalist who will join the hospital’s library team while being operationally part of the Scientific Coordination Unit (SCU) at VHIR.

In this hybrid position, the selected candidate will work from within the HUVH Library to manage and coordinate all VHIR‑related activities, ensuring dedicated support for VHIR researchers in areas such as information retrieval, scientific publishing, Open Access, Open Science, research data management and researcher training. The role will act as a strategic link between the Library and VHIR, contributing to the optimisation, visibility and alignment of information services across the campus.

Main responsibilities and duties:

Provide support to users by offering personalised in person and online assistance regarding library services and information resources.
Coordinate and manage access activation for digital information resources subscribed by HUVH and ICS for VHIR personnel.
Design and deliver training on information resources, bibliographic tools, Open Access, ORCID, data management and generative AI, and prepare and share the related learning materials, communications, tutorials and guidance on APCs, affiliations and publication workflows.
Advise researchers on publication strategies, including journal selection, Open Access routes and compliance with funder mandates.
Support on Open Access records and deposits in the institutional repository (Scentia) and coordinate and implement the internal workflow for depositing accepted manuscripts, ensuring version control and compliance with institutional policies and regulatory requirements (e.g., ISCIII).
Support and monitor the implementation of VHIR’s Open Science Policy, ensuring institutional alignment and researcher awareness, while collaborating in Vall d’Hebron Campus and CERCA Open Science working groups and participating in Open Science and research assessment initiatives, including CoARA related developments such as narrative CV models.
Support on updating information on transformative agreements, APC eligibility and included journals on the VHIR website and intranet, while also contributing to the design, updating and content maintenance of the Library and Open Science sections to ensure accurate, accessible and up to date information for the research community.
Promote and disseminate VHIR scientific publications on social media platforms and via Altmetric tools to increase visibility.
Organise and manage the institutional ORCID campaign, including training sessions, video tutorials and researcher follow up, and monitor and coordinate the updates of ORCID related fields for all campus personnel.
Collaborate on institutional initiatives and support a variety of library activities and community engagement initiatives to enhance user experience and access to services.

Education and qualifications:

Required:

Degree in Information and Documentation Management or Library and Information Science diploma.

Desirable:

Specific training in documentation and/or digital content management.
English level B1 or higher.
Catalan proficiency certificate C1 or equivalent.

Experience and knowledge:

Required:

Experience in specialised bibliographic searching and management.
Experience in user training and the development of teaching materials.
Knowledge of Open Access publishing and open data management.
Advanced computer skills (Office 365).

Desirable:

Knowledge of AI tools and intellectual property aspects.

Labour conditions:

Working hours: Part-time position (31 hours / week).
Starting date: As soon as possible.
Gross annual salary: Remuneration will be determined by experience, skills and responsibilities and aligned with the Collective Agreement pay scale.
Contract type: Open-ended contract linked to the project.

What can we offer?

Incorporation into the Vall d’Hebron Research Institute (VHIR), a public sector institution that promotes and develops biomedical research, innovation and teaching at Vall d’Hebron University Hospital (HUVH), the largest hospital in Barcelona and the largest within the Catalan Institute of Health (ICS).
A dynamic scientific environment of excellence, where cutting-edge biomedical projects are continuously developed.
Continuous learning and career development pathways.
Flexible working hours.
23 days of annual leave plus 9 personal days.
Flexible remuneration programme, including meal vouchers, health insurance, transport and more.
Corporate benefits platform, offering significant discounts on travel, culture, technology, gastronomy, sports and more.
Healthy offering– “Feel Good, Feel VHIR”: VHIR’s wellbeing programme offers a variety of activities to help staff thrive—physically, mentally, and socially. Through four pillars—Feel Well, Feel Connected, Feel Empowered, Feel Welcomed—it fosters health, growth, and community.
International mobility support (Welcome Services): we aim to make your arrival in Barcelona smooth and pleasant by providing city information, guidance on required procedures, access to the International Welcome Desk, family support and assistance with finding accommodation.

Deadline to apply: 02-04-2026

How We Hire:

Pre-selection: Candidates are shortlisted based on their skills, qualifications, and relevant experience as outlined in their CVs.

Interviews: Meetings may be held with Talent Acquisition and/or the hiring manager.

Practical assessment: Depending on the role, candidates may complete a case study, technical task, presentation, or written exercise, on-site or remotely.

Checks: Education, references, and other job-related verifications may be carried out.

Job offer: The selected candidate receives a formal job offer upon successful completion of the process.

VHIR embraces Equality and Diversity. As reflected in our values we work toward ensuring inclusion and equal opportunity in recruitment, hiring, training, and management for all staff within the organization, regardless of gender, civil status, family status, sexual orientation, gender identity and expression, religion, age, functional diversity or ethnicity.