The University Hospital Vall d'Hebron is highly specialized in rare diseases. We are looking for a responsible Operations Support Specialist to join our Operations Team. The Operations Support Specialist’s duties will include, provide support in monitoring project budgets, including eligibility checks, financial assessment, and forecasting, processing and tracking all invoices (expenses and income), collect the necessary documentation for proper justification of expenses related to multiple projects, and providing support to managers and employees (e.g., organizing agendas and meetings, making travel arrangements, assisting with expense reimbursements, liaising with external providers).

Main responsibilities and duties:

• Provide support in monitoring project budgets, including eligibility checks, financial assessment, and forecasting.

• Maintain up-to-date financial and operational tracking documents.

• Maintain up-to-date financial and operational tracking documents.

• Processing and tracking all invoices (expenses and income).

• Collect the necessary documentation for proper justification of expenses related to multiple projects.

• In charge of processing expense reimbursements.

• Organize agendas, coordinate meetings, and manage calendars for teams or managers.

• Arrange business travel, including flights, accommodation, and transportation.

• Liaise with external providers and suppliers to ensure timely delivery of services or products.

Education and qualifications:

Required:

• Bachelor's degree, preferably in Business and/or Accounting

• Fluency in English (business level)

Desirable:

Experience and knowledge:

Required:

• At least 1 year of experience as Operations Support Specialist or equivalent roles performing the described tasks

• Proficiency in Excel

• Ability to multi-task and prioritize the work

• Strong time management skills

• Excellent written and verbal communication skills

Desirable:

Labour conditions:

What can we offer?

• Incorporation into the Vall d’Hebron Research Institute (VHIR), a public sector institution that promotes and develops biomedical research, innovation and teaching at Vall d’Hebron University Hospital (HUVH), the largest hospital in Barcelona and the largest within the Catalan Institute of Health (ICS).

• A dynamic scientific environment of excellence, where cutting-edge biomedical projects are continuously developed.

• Continuous learning and career development pathways.

• Flexible working hours.

• 23 days of annual leave plus 9 personal days.

• Flexible remuneration programme, including meal vouchers, health insurance, transport and more.

• Corporate benefits platform, offering significant discounts on travel, culture, technology, gastronomy, sports and more.

• Healthy offering– “Feel Good, Feel VHIR”: VHIR’s wellbeing programme offers a variety of activities to help staff thrive—physically, mentally, and socially. Through four pillars—Feel Well, Feel Connected, Feel Empowered, Feel Welcomed—it fosters health, growth, and community.

• International mobility support (Welcome Services): we aim to make your arrival in Barcelona smooth and pleasant by providing city information, guidance on required procedures, access to the International Welcome Desk, family support and assistance with finding accommodation.

Deadline to apply: 12-04-2026

How We Hire:

Pre-selection: Candidates are shortlisted based on their skills, qualifications, and relevant experience as outlined in their CVs.

Interviews: Meetings may be held with Talent Acquisition and/or the hiring manager.

Practical assessment: Depending on the role, candidates may complete a case study, technical task, presentation, or written exercise, on-site or remotely.

Checks: Education, references, and other job-related verifications may be carried out.

Job offer: The selected candidate receives a formal job offer upon successful completion of the process.

VHIR embraces Equality and Diversity. As reflected in our values we work toward ensuring inclusion and equal opportunity in recruitment, hiring, training, and management for all staff within the organization, regardless of gender, civil status, family status, sexual orientation, gender identity and expression, religion, age, functional diversity or ethnicity.